Minnesota Women’s Consortium was founded as an organization of organizations. We are made up leading organizations in their field working to close disparities experienced by women. MWC works at the systems change level, with our focus on education, advocacy, collaborations and connections.
Nearly 40 years later, we continue to create spaces for women to come together and lead change for long-term impact. In current times of strong divisive attitudes and actions, and attacks on women, it is inevitable that women come together against patriarchy and White supremacy. This means appreciating our unique histories and lived experiences while at the same time, understanding how we can bring our diverse perspectives together to ensure all women have equitable access to healthcare, housing, employment, education and safety.
MWC has grouped our activities into three main areas: Building Community Building Solidarity, Women and Policy, and Sustaining and Strengthening Capacity. Hearing from our member organizations and community members, we are using our experience and reach to create spaces for learning and collaborating. Below is a summary of our direction for the next few years.
Please contact Executive Director, Leondra Mitchell, with any questions related to the above activities. She can be reached at (651) 228-0338 or via email at email@example.com.
Annual Meeting 2019
Minnesota Women’s Consortium
Annual Meeting April 17, 2019
Hallie Q. Brown Community Center
Present: Beth Blick; Amanda Mawanda, At-Large Board Member; Karen Kirkwood, AAUW Saint Paul; Dave Kirkwood, AAUW MN; Tamara Stark, Tubman; Antonia Wilcoxon, At-Large Board Candidate; Lori Berg, Guest from Saint Paul and Minnesota Foundations; Lyn Crosby, MN NOW; Sharon Bigot, AAUW Minneapolis; Sheryl Raygov, Community Shares MN; Verona Mitchell, At-Large Board Candidate; Nicole Juan, MAPE; Sharon Doherty, Abigail Center; Marsha Cressy, MN STEP; Lorraine Hart, Staff; Kabo Yang, Executive Director
Meeting was called to order by Board Chair Tamara Stark at 3:40 PM.
Dave Kirkwood gave the motion to approve the By-Laws changes ** and seconded by Lyn Crosby. Motion carried.
Executive Director Kabo Yang gave a review of what the Minnesota Women’s Consortium had done for the past two years.
Dave Kirkwood, Treasurer, presented the proposed budget*** for fiscal year 2019-2020 with Kabo’s input. Motion to approve made by Antonia Wilcoxon and seconded by Sharon Bigot.
The slate with Board Member candidates was as follows:
Kristin Brietzke, Women’s March Minnesota
Ia Ong Yang, Girl Scouts of the St. Croix River Valley
Verona Mitchell, At-Large
Antonia Wilcoxon, At-Large
The slate was accepted as presented.
The formal business meeting adjourned at 4:40 PM – moved by Amanda Mawanda, seconded by Marsha Cressy.
A community report session and presentation by Kabo Yang with input from attendees followed.
BYLAWS April 17, 2019
(Amended JULY, 1996, 7/22/97, 7/28/01, 7/17/02)
(Amended 7/16/03, 7/21/04, 7/20/05, 7/16/2009, 7/13/2011, 07/18/2013, 08/10/2016)
MINNESOTA WOMEN’S CONSORTIUM
ARTICLE I. PURPOSE
Section 1. Objective
The Minnesota Women’s Consortium, hereinafter referred to as the Consortium, is an association of organizations and individuals. The Women’s Consortium mission is to advance equity and justice for all women through advocacy and collaboration. The Consortium will be successful in carrying out its purpose when every woman has the opportunity to achieve her full potential.
Section 2. Methods
The Consortium will work toward the common purpose by providing outreach and cooperative activities with our member organizations; by serving as a clearinghouse for information about legislative, executive, judicial, media, and other activities relevant to women; and by providing a coordinated network for women and women’s organizations in the state.
Section 3. Legislative Activities
It shall be understood that the Consortium as an entity does not endorse individual candidates for public office but that members take these actions according to their own priorities. The Consortium may advocate and lobby on issues outlined in the Houston Plan of Action and the Beijing Platform for Action within the limits of a 501(c)3 organization.
ARTICLE II. MEMBERS
Section 1. Organization Members
Membership in the Consortium shall be open to any organization committed to the Consortium’s common purpose and whose goals are not in conflict with those set out in the National Plan of Action adopted at the National Women’s Conference in 1977 in Houston, Texas and the 1995 Beijing Platform. Application for organization membership shall be presented to the Board of Directors for ratification with membership to be effective following ratification and fulfillment of dues obligation and to continue as long as the criteria are met and the dues obligation is met in a timely manner. Each organization member shall elect or appoint one delegate and may elect or appoint an alternate delegate. Delegates speak and/or act on behalf of member organizations at membership and annual meetings.
Section 2. Members
Individuals and businesses may become members by fulfilling an annual dues obligation.
ARTICLE III. MEETINGS
Section 1. Membership Meetings
- Annual meeting
An annual meeting shall be held to elect the Board of Directors, amend bylaws, adopt the budget, receive reports of new organization members, and conduct other business as needed.
- Additional meetings
Additional membership meetings may be held at the call of the Board of Directors.
- Special meetings
Special membership meetings may be called at the written request of ten (10) organization members presented to the Board chair.
Section 2. Notification
Notice of all annual and membership meetings shall be publicized in Consortium publications or by direct correspondence to members and individuals at least four (4) weeks prior to the meetings except when staff availability requires a minor adjustment in the publicity schedule.
Section 3. Privileges
All meetings of the Consortium shall be open to any member of a Consortium organization, any individual or business member and the public. Voting privileges are set forth under Article IV.
Section 4. Quorum
For all Consortium membership meetings, a quorum shall consist of a simple majority of the representatives from the organization members present.
ARTICLE IV. VOTING AT MEMBERSHIP MEETINGS
Section 1. Privileges
All voting shall be by member organization representatives and members of the Board of Directors with only one vote allocated per member organization. That vote may be cast by the representative of the member organization. Other members present may have a voice but do not have voting privileges.
Section 2. Method
- Written ballot
Elections for members of the Board of Directors shall be by written ballot with those candidates receiving the highest number of votes declared winners. In case of a tie for the final position, there shall be a run-off ballot. A voice vote may be taken in the event of uncontested candidates for the Board of Directors.
- Voice vote
Unless otherwise requested by a representative, all other business at Consortium membership meetings shall be determined by voice vote.
ARTICLE V. ELECTIONS
Section 1. Election of Board of Directors
The elected members of the Board of Directors shall be representatives from Consortium organization members with the exception of up to four members-at-large.
- Terms of office
The Board of Directors shall be elected to staggered two-year (2- year) terms, not to exceed four (4) full consecutive terms, with terms to begin immediately upon election.
Members shall be elected by vote of the representatives at the annual meeting as prescribed under Article IV.
A member may be removed by a 2/3 vote of Board of Directors when that member has more than two (2) unexcused absences or for due cause.
ARTICLE VI. BOARD OF DIRECTORS
Section 1. Membership
- The Board of Directors shall consist of up to 15 individuals plus one past chair. The Board of Directors will maintain a member majority at any given time. Any staff or volunteer from a member in good standing can fill a seat on the Board of Directors.
- In the event that a Board member who is a representative from an organization member, no longer represents that organization they may continue on the Board of Directors until the end of their current term.
- No organization member shall be represented by more than one person, and no Board of Directors member shall represent more than one organization member.
- There shall be no alternates for Board of Directors members.
- Paid Consortium staff members shall have voice but no membership or vote on the Board of Directors.
Section 2. Vacancies
- All vacancies on the Board of Directors shall be advertised at least two weeks before they are filled by the Board of Directors.
- Vacancies between elections shall be filled by appointment by majority vote of the current members of the Board of Directors to serve until the next annual meeting. Candidates to be considered shall include those responding to the published announcements and those presented by the Board of Directors.
- Appointed members of the Board of Directors shall be governed by the same requirements as elected members.
- A member of the Board of Directors may be granted a leave of absence for a specified amount of time on approval by the Board of Directors.
Section 3. Meetings
- The Board of Directors shall meet a minimum of six times per year. Other meetings will be at the call of the chair, upon notice.
- A quorum of the Board of Directors shall be the simple majority of the total sitting members on the Board.
- All members of the Board of Directors can vote at meetings, including the chair, co-chair (if position is filled), and the past chair (if position is filled).
- Board actions may be taken by unanimous written consent including electronic voting. The Board will ratify any action taken by unanimous written consent at the next Board meeting. The minutes of this meeting will record the ratification.
Section 4. Responsibilities
- All Consortium business shall be conducted by the Board of Directors with the following exceptions: election of the Board of Directors except to fill vacancies, approval of amendments to the bylaws, and adoption of the budget.
- The Board of Directors shall recommend the budget to be presented for adoption at the annual membership meeting and shall revise the budget as necessary between annual meetings.
- The Board of Directors by their application and election agree to attend meetings, serve on at least one standing committee, represent the Consortium to the public; and work on the fundraising events.
- The Board of Directors shall ratify new organizations for Consortium membership with such membership to be effective following ratification and satisfaction of dues obligation.
- The Board of Directors shall approve the signatures of all documents requiring Board approval.
Section 5. Officers
At the first meeting following the annual meeting, the officers shall be elected by the Board of Directors from among its members. The Board may choose to elect co-chairs when it is deemed beneficial for the operation of the Board.
All officers shall hold office for one year or until their successors are elected.
- Calls and conducts Board of Directors meetings as prescribed or as necessary to complete the business of the Consortium.
- Recruits members and appoints chairs of the standing and special committees.
- Calls and conducts the membership meetings.
- Is ex-officio member of all committees.
- May choose not to vote, except in the case of a tie vote.
- Vice Chair
- Assists the chair with the above stated duties.
- Chairs meetings in the absence of the chair.
- Oversees the management of all financial affairs of the Consortium including the filing of necessary reports.
- Serves on the finance committee.
- Submits minutes of the Board of Directors and of the Annual Meeting for approval by the Board of Directors.
- Maintains and has available the necessary records to complete the business of the meeting (e.g., bylaws, standing rules, policies).
- Past Chair
- The Past Chair position is not an elected position but shall be filled by the member who most recently left the Chair’s position after the election of a new Chair. This is a one-year term (maximum). If that member declines to serve as Past Chair, then the position shall remain vacant.
Section 6. Committees
- The Board of Directors shall establish committees as needed.
- Standing committees
- Development and Membership Committee
The Development Committee is responsible for overseeing the organization’s overall fundraising and, in particular, the fundraising done by the Board. To accomplish this, its responsibilities are:
- To work with staff to establish a fundraising plan that incorporates a series of appropriate vehicles, such as special events, direct mail, etc.;
- To work with the executive director in her direct and indirect activities to raise money.;
- To take the lead in certain types of outreach efforts, such as hosting fundraising parties, etc.;
- To be responsible for involvement of all Board members in fundraising, such as having Board members make telephone calls to ask for support, and;
- To monitor fundraising efforts to ensure that ethical practices are in place, that donors are acknowledged appropriately, and that fundraising efforts are cost-effective.
- To review current practices and suggest changes related to membership renewal, retention and recruitment;
- To provide support to recruitment and retention plan implementation; and
- To make any necessary recommendations related to membership criteria or the dues structure.
- Finance Committee
The Finance Committee is responsible for overseeing the organization’s overall financial health. To accomplish this, its responsibilities are:
- To review budgets initially prepared by staff, to help develop appropriate procedures for budget preparations and ensure consistency between the budget and the organization’s plans;
- To report to the Board any financial irregularities, concerns, or opportunities;
- To recommend financial guidelines to the Board (such as to establish a reserve fund or to obtain a line of credit for a specified amount);
- To work with staff to design financial reports and ensure that reports are accurate and timely, and;
- To advise the executive director and other appropriate staff on financial priorities and information systems, depending on the relevant expertise of committee members.
- Public Policy Committee
The Public Policy Committee is responsible for gathering and sharing information and making recommendations to create MWC’s annual public policy advocacy agenda and to develop strategy for advancing that agenda. To accomplish this, its responsibilities are:
- Develop goals, strategy and work plan that will guide MWC in direct and grassroots lobbying at the state and local levels on issues that help us meet our organizational mission.
- Follow the plan outlined in the charter document, having consulted with the MWC stakeholders as appropriate.
ARTICLE VII. EXECUTIVE COMMITTEE
Section 1. Membership. There shall be an Executive Committee, which consists of the officers of the Board of Directors elected by a majority of the board.
Section 2. Powers. The Executive Committee shall have all the powers and authority of the board in the business and affairs of the Consortium during intervals between meetings of the board, except as otherwise directed by the board. The Executive Committee shall not unreasonably modify any action taken by the directors.
Section 3. Responsibilities. The Executive Committee shall be responsible for monitoring policies and procedures for the Consortium, board responsibilities as established by the Board of Directors, and policies for the hiring, evaluating and firing of the Executive Director. The Board of Directors shall have final authority over policies implemented by the executive director for effective and efficient operation of the Consortium.
The Executive Committee shall meet with prospective Board members and recommend candidates to the Board. In addition, the Executive Committee will conduct orientation sessions for new Board members and to organize training and development sessions for the Board, and conduct Board assessment.
The Executive Committee shall review and enforce the bylaws.
Section 4. Quorum and Manner of Acting. Three (3) Executive Committee members present at any meeting shall constitute a quorum of the Executive Committee. All official actions of the Executive Committee must receive the affirmative vote of a majority of those officers present and voting at a duly constituted meeting, as described in Article III. All meetings of the Executive Committee shall be in accordance with the procedures prescribed by these Bylaws.
Section 5. Minutes. All minutes of the Executive Committee shall be provided to all directors and filed with the executive director.
Section 6. Meetings. Meetings of the Executive Committee shall be held whenever called by the chair or two (2) members of the Executive Committee upon at least three (3) days advance notice. The person(s) calling it shall fix the date and place of the meeting. Notice of each meeting shall be sent to all directors.
ARTICLE VIII. FISCAL AFFAIRS
Section 1. Fiscal Year
The fiscal year for the Consortium shall be July 1 to June 30.
Section 2. Dues
Dues of organization members shall be established by the Board of Directors on a scale proportionate to the organizational budget for each member organization.
Section 3. Budget
The annual Consortium budget shall be adopted by representatives at the annual meeting upon recommendation of the finance committee and the Board of Directors, subject to amendment as necessary by the Board of Directors throughout the year.
Section 4. Audit
The Board of Directors shall provide for such audit and control of funds as are necessary to assure their safekeeping and complete accounting. The audit shall be authorized by Board of Directors and completed in a timely manner.
Section 5. Authorized Signatures
At the first meeting following the annual meeting, signatories shall be authorized by the Board of Directors.
ARTICLE IX. PARLIAMENTARY AND FINAL AUTHORITY
These bylaws shall prevail at all meetings. When these bylaws are silent, the current edition of Robert’s Rules of Order, Newly Revised, shall prevail.
ARTICLE X. AMENDMENT OF BYLAWS
ARTICLE XI. DISSOLUTION OF THE MINNESOTA WOMEN’S CONSORTIUM
In the event the membership desires to dissolve this organization, a special meeting shall be called to vote on dissolution including distribution of assets. A written notice shall be sent to all organization members four weeks prior to the special meeting. Upon affirmative vote of two-thirds (2/3) of the delegates at the special meeting called for that purpose, the organization shall be dissolved in accordance with Minnesota law and with the Articles of Incorporation of the Minnesota Women’s Consortium.
Revised April 17, 2019. Voted upon and adopted at the Minnesota Women’s Consortium annual meeting and effective immediately.
___________________________________ ______________________________________[ ], Chair [ ], Secretary
|Minnesota Women’s Consortium|
|Proposed 2019-2020 Budget|
|Fiscal Year: July-June|
|Income||Budget||Actuals||Budget||Yr to Date||Budget|
|Give to Max||$1,200||$1,144||$1,500||$842||$1,000|
|Annual Fund Drive||$1,300||$0||$500||$0||$500|
|Insurance (Biz pkg)||$1,002||$1,002||$1,002||$1,002||$1,002|
|* The increase in program revenue in 2018-2019 is revenue from sale of MN Women’s Building.|
|**The professional fees in 2019-2020 is for a fundraising consultant.|